Outlook is a powerful email and calendar application that is used by millions of people around the world. It is a great tool for managing emails, contacts, tasks, and calendar events. One of its great features is the ability to create groups. Groups allow you to quickly share emails, tasks, and calendar events with multiple people at once. This article will provide a step-by-step guide on how to make a group in Outlook.
Step 1: Open Outlook
The first step in creating a group in Outlook is to open the Outlook application. This can be done by clicking on the Outlook icon on your desktop or by searching for “Outlook” in the Windows search bar. Once the Outlook application is open, the main window will appear.
Step 2: Create a New Group
Once the Outlook window is open, click on the “People” icon in the left-hand side of the window. This will open a new window where you can view and manage your contacts. In the top right-hand corner of the window, you will see a button labelled “New Group”. Click this button to create a new group.
Step 3: Enter a Group Name
When you click on the “New Group” button, a pop-up window will appear. This window will prompt you to enter a name for the group. Enter a name for the group in the field provided and then click “OK” to continue.
Step 4: Add Members to the Group
Once you have entered a name for the group, you will be presented with a list of your contacts. Select the contacts you would like to add to the group by checking the box next to their name. When you have selected all the contacts you would like to add to the group, click the “Add Members” button at the bottom of the window.
Step 5: Send Emails to the Group
Once you have added all the members to the group, you can now send emails to the group. To do this, simply select the group from the list of contacts and type your message in the “To” field. You can then compose your message as normal and click “Send” when you are ready.
Step 6: View Group Activity
Once you have sent an email to the group, you can view the group activity. To do this, click on the “Groups” tab in the left-hand side of the window. Here you will be able to see all the emails sent to the group, as well as any calendar events or tasks that have been shared with the group. You can also view the members of the group, add new members, and edit the group name.
Conclusion
Creating a group in Outlook is a great way to quickly share emails, tasks, and calendar events with multiple people. By following the steps outlined in this article, you will be able to easily create a group in Outlook and manage the group activity. With a little practice, you will be able to use Outlook to its fullest potential.