Faxing documents is a great way to get a hard copy version of something to someone quickly and easily. Sending a fax with Outlook is a great way to save time and resources. If you want to know how to send a fax with Outlook, then you’ve come to the right place. In this article, we’ll walk you through the process of setting up and sending a fax with Outlook.
Step 1: Install an Outlook Fax Tool
The first step to sending a fax with Outlook is to install an Outlook Fax tool. There are several third-party tools available for purchase that will allow you to fax documents directly from Outlook. These tools are typically easy to install and easy to use. Once you’ve installed a fax tool, you’ll be ready to move on to the next step.
Step 2: Set Up Your Fax Account
Once you’ve installed an Outlook Fax tool, you’ll need to set up your fax account. Depending on the tool you’ve chosen, you may need to enter information such as your name and address, as well as billing information for the service. Make sure that all of the information you enter is correct, as it will be used for all of your future faxes.
Step 3: Create a New Fax Message
Once your fax account has been set up, you’ll be ready to create a new fax message. To do this, open Outlook and select the ‘New Fax Message’ option from the main menu. This will open a new window where you can enter the recipient’s fax number and any other information that is required.
Step 4: Attach Your Documents
Once you’ve entered the recipient’s information, you’ll need to attach the documents you want to send. To do this, click on the ‘Attach Documents’ button and then select the documents you want to send. You can select multiple documents at once, or you can attach them one at a time. Once all of the documents are attached, you’ll be ready to send the fax.
Step 5: Send the Fax
Once all of the documents are attached, you’ll be ready to send the fax. To send the fax, click on the ‘Send Fax’ button and wait for the fax to be sent. Depending on your connection speed, it may take a few minutes for the fax to be sent. Once the fax has been sent, you’ll receive a confirmation email.
Step 6: Check Your Fax History
Once you’ve sent the fax, you’ll want to check your fax history. To do this, open Outlook and select the ‘Fax History’ option from the main menu. This will open a new window where you can view all of your sent faxes. You can also view the status of any faxes that are in the process of being sent.
Conclusion
Sending a fax with Outlook is a great way to save time and resources. If you want to know how to send a fax with Outlook, then you’ve come to the right place. In this article, we’ve walked you through the process of setting up and sending a fax with Outlook. With a few simple steps, you can quickly and easily send a fax with Outlook.