Email is one of the most used methods of communication and collaboration between individuals and organizations. In the past, sending large files via email was not possible due to the limited size of attachments. This made it difficult or impossible to send large files like videos, images, and audio files. Thankfully, with the advancement of technology, it is now possible to securely send large files via email.
Steps to Send Large Files by Email
Whether you are a business or an individual, you can use the following steps to send large files by email:
1. Compress the File
Compressing the file is the first step to sending large files by email. Compressing the file reduces its size, making it easier to attach to an email. It also reduces the time it takes to upload and download the file. There are several compression tools available online, such as WinZip, 7-Zip, and WinRAR. The software will compress the file into a zip folder for easy attachment.
2. Upload to a Cloud Storage Service
Once the file is compressed, you can upload it to a cloud storage service. This will reduce the size of the file even further, and make it easier to attach to an email. Popular cloud storage services include Dropbox, Google Drive, and OneDrive. The services offer free storage space, so you do not have to pay for the storage.
3. Share the File
After uploading the file to the cloud storage service, you can share it with the recipient. This will allow them to access and download the file directly, without having to wait for it to be sent via email. Most of the cloud storage services offer sharing features, allowing you to quickly share the file with the recipient.
4. Include the Download Link in the Email
Once you have shared the file, you can include the download link in the email. This will allow the recipient to quickly access and download the file, without having to wait for it to be sent via email. The link will direct them to the cloud storage service, where they can download the file.
5. Send the Email
Once you have included the download link in the email, you can send it to the recipient. The recipient will be able to access the file from their email, and download it from the cloud storage service. This will make it easier for them to receive large files without having to wait for it to be sent via email.
Benefits of Sending Large Files by Email
Sending large files by email has several benefits. Firstly, it is fast and secure. The files are sent directly from the cloud storage service, so there is no need to wait for them to be sent via email. Secondly, it is cost effective. You do not have to pay for file hosting services, as most cloud storage services offer free storage space. Finally, it is convenient. You can easily send large files in just a few clicks, without having to worry about their size.
Conclusion
Sending large files by email is now possible, thanks to the advancement of technology. You can easily send large files via email by compressing the file, uploading it to a cloud storage service, sharing the file, including the download link in the email, and then sending the email. This will allow you to quickly and securely send large files without having to worry about their size.